A smart business goes to great lengths to secure its network. You may think you’re safe
because you’ve invested in firewalls, antivirus software, and purchased cyber insurance. This
is a great start, but you’re not done yet. Nothing is 100% infallible, which is why you must
backup your data, no matter how large or small your company.
What Can Happen to Cause Data Loss?
Even with the best security systems in place, you are always vulnerable to many possible
scenarios: Hackers can penetrate your firewall, an employee can make an error resulting in
loss of information, natural causes like flood or fire can wreak havoc, your hard drive could
suffer other damage, and there may even sabotage by a disloyal employee. All of these
situations can result in loss of data.
How Will This Affect My Business?
Loss of data can translate into loss of profit for your business. If it can be recovered, it will
take up valuable time, with a minimum average of six hours to do so. But if your laptop is
stolen, for example, with no backup, this is permanent loss, which will be a major setback. If
an employee or business owner can’t access their computer while data is being recovered,
productivity is reduced, which equals loss of revenue. Plus there is the cost involved with the
recovery itself, if it can’t be done by someone in-house.
Depending on how severe the loss, studies have shown that companies that have a computer
outage beyond ten days will not ever completely recover, and half will be out of business in
the next five years. There is the chance you will lose customers, and the potential to be sued
if a client’s information is compromised. Most of all, your reputation will be damaged, which is
everything in the business world.
What is the Best Way to Backup My Business’s Data?
There is more than one option available but data backup can be done on and off the
premises. If you’re a smaller mom-and-pop type establishment, you can use flash drives,
CDs or another computer’s network drive, as a few examples. Larger businesses may want
to use a combination of on- and off-premises data backup systems. An off-site data center or
IT management service is a great way to protect your information, as well as cloud-backup
services. The cloud is usually the most affordable because it tends to have different levels of
protection, so you can purchase what you can afford.
What Needs to Be Backed Up?
The safest avenue to take is backing up everything, including: applications, software,
operating systems, eCommerce sites, and all customer information. If you don’t have a lot of
time or have a small budget to work with, decide what is the most important information
necessary to run your business, and start with that. Experts recommend backing up every
day, including the weekends, and do a weekly check to be certain your backup is working