Security

network security

What Can a Network Security Audit Reveal About Your Company?

With companies dropping like flies from cyber attacks all over the world, it’s no wonder that security has become an even greater issue over the years. The question to any business becomes “How can I become more resilient to attacks?” A network security audit is a great way of revealing weaknesses in your environment that are susceptible to threats.

Running Services

All networks have services that run to perform various duties for the company from migrating and cleaning up data to sending out billing to all clients once a month. However, there are many services that are not integral to business goals. An audit can reveal all the services currently running for inventory sake but allows you to shut off ones that are unnecessary. This can simplify your environment as well as free up resources.

Passwords

Every business has this difficulty. Employees create weak passwords for their line of business applications, user accounts, database credentials, etc. Not only that, but password policies on forcing password changing and other requirements can dramatically reduce one of the most vulnerable aspects of a network. An audit easily spots these weaknesses.

Unapproved Devices

Employees are the most vulnerable part of a network. The creators of weak passwords, they also tend to bring unapproved devices like smart phones and tablets to work to make their time easier/more enjoyable. While not intrinsically a fault, when these devices get attached to a computer or the network, they can have unintended consequences. A network security audit will allow you to detect these devices and allow you to create stronger business guidelines on this front.

Security threats evolve over time, and so businesses must evolve as quickly. Businesses may not know what direction to go in, but a network security audit can provide valuable feedback on how to advance. If you have more questions or would like to schedule an audit, send us a message! We’d love to chat about your network and security needs.

use less printer ink

Should You Worry about MFP Security Concerns?

Many times complacency plagues the ability to transition, but are the concerns about technology, its power, and its security concerns founded? Our phones, household appliances, vehicles, and workstations are transforming before our eyes, and even our printers have jumped into the digital age. MFPs are showing up more and more in every industry, and the security concerns of taking the paper process online has many worried about the potential security threats. Should you worry about MFP security concerns?

What is a MFP, and why is Security a Concern?

An MFP, or Multifunction Printer, is an all-in-one machine that takes the paper process online and streamlines communication in offices. Standard machines typically print, copy, and fax. These machines are hooked up to the computer’s system, and wireless connectivity permits standard machines to print via a WiFi connection, while faxes still send and receive via a standard telephone line. MFPs take it to an entirely new level.

Because MFPs are integrated into a company’s larger infrastructure, new threats arise. MFPs experience a number of different security issues that do not concern traditional 3-in-1 printers.

  • Theft and misplacement of documents, scans, faxes, pictures, and other relevant data stored on the MFP
  • Excessive employee use
  • Unauthorized access, within the company, to confidential documents, faxes, data, and electronic correspondence
  • Information and data leaks
  • Hacks, malware and other security intrusions
  • Device decommissioning
  • Housing information for both compliance and regulatory purposes

As with anything else you do online, at your desk, in a meeting, or over the phone, a lapse in security and proper planning opens the device and the company to potential loss and intrusion. Companies that employ the use of MFPs must have a plan for use, a strategy for protection, and professional support. MFPs are computer machines, and it takes a team of experts, such as Matthijssen, to actively monitor and manage risks before they even occur and take a company down with them.

Should You Worry About MFPs?

It is not enough to plug in and go. In the US and Western Europe, nearly 30 million printers and MFPs are installed in homes and businesses, which means they are all connected the network on which they operate. The potential for intrusion is high, yes, and it is because security and care are often practiced only on PCs and laptops. Honestly, MFPs do not receive the professional attention they need to reduce the risk. Everyone from hackers to employees put these systems at risk. Only 6 percent of employees feel their MFPs are a security risk to their companies. Without a management and audit strategy, a data breach can cause a company thousands, or even millions of dollars.

How to Protect Your MFP

MFP security must be a part of the daily habits. Lock it up and secure it as you would your device, desktops and confidential files. Include the company’s MFPS in the daily network and security habits, consult the experts at Matthijssen to protect the data, secure the network, restrict access, manage the MFPs, and create a security wall that eliminates the risk for a devastating loss.

MFP Security

MFP Security with AccessLock App Keeps You Secure and in Control

When you decide to incorporate new mobile, cloud, and IT solutions into your company’s stratagem, the system has to be efficient, affordable, and versatile. You have to be careful not to lose control… while trying to get your IT under control! One of the ways to increase efficiency and security while reducing costs is to utilize the various functions MFPs provide. MFP security is assured with the AccessLock app, which permits you to do both.

 

What is an MFP?

An MFP is a multi-function peripheral. That is great, but what does that mean for your company? It means your company can purchase a singular device that performs a multitude of actions and services. MFPs can scan, copy, print and fax. An MFP does not need only a desktop to perform its various tasks. MFPs can scan to the remote devices, upload to cloud-hosted services, print from cloud-hosted services, scan to USB, print from USB, print online material, and much more. MFPs combine the efficiency of multiple devices with the ease, access and smarts of a smartphone. These elite systems provide businesses with added convenience, increase productivity, unmatched security, and they assist with cost control. One of the most important apps for an MFP device is AccessLock. With so many users having access to the MFP device, the company needs to have immediate control of who can access and what he/she can control.

 

What is AccessLock?

AccessLock is an MFP app that does exactly what the name suggests. The AccessLock app provides essential personnel with the ability to maintain and control a user or group’s access to certain MFP functions.

 

MFP Security and Benefits of AccessLock App?

Different departments within the company have different document needs and workflow demands. What one department needs is not what another department requires. So why provide every user with the same level of access? When employees and all departments have unrestricted access to the many MFP functions, security breaks down, costs soar, and redundancy plagues productivity. AccessLock allows owners, managers, and other essential personnel to limit and control access to certain MFP functions. If one department frequently faxes while another does not do any faxing at all, AccessLock permits managers to provide access only to the departments that require the services.

 

AccessLock is ideal for all small, medium and large-scale operations, including healthcare, legal, government, education, and finance fields. Its password-protected features and scalability ensure maximum security and cost-efficiency. Administration can adjust or terminate access at any time.

 

The AccessLock app permits essential personnel to establish access and permissions for copy, fax, print, and scan functionality. The AccessLock app is compatible with HyPAS-enabled Kyocera MFPs, and it uses Cryptek CAC/PIV, Kyocera’s Card Authentication Solution, and Active directory to provide a more controlled and effective identification and monitoring system.

 

Matthijssen will help you with your MFP needs – give us a call or contact us to learn more about what an MFP can do for your organization.