Running a nonprofit organization is truly a labor of love, where the founders have a great passion for a particular cause. Since they do not keep any generated surplus, nonprofits depend on charitable contributions, corporate philanthropy and grants in order to keep their mission alive. In this way, nonprofits, even more than businesses, need to be as economical as possible and find the best way to cut costs.
Technology has been an amazing tool in reducing spending. One excellent example is using multifunction products (MFPs). A multifunction product is an imaging device that combines operations such as printing, faxing, copying and scanning into one machine – but they offer so much more than that. Using an MFP for nonprofit is an ideal way to keep costs down and continue their passionate work. Here we explore the benefits of MFPs further.
Save Money With an MFP by Reducing Equipment Expenses
With an MFP for nonprofit, the organization can use it to replace stand alone devices. There will no longer be a need to purchase a few individual printers, copiers or fax machines. Now, you’ll have one device that can do it all and the organization will save money buying supplies for one machine instead of many. The cost of ink and toner is one of the highest expenses in an office, which can usually be cut in half when using an MFP.
When running a nonprofit organization, its members need to focus on procuring donations, setting up fundraisers and putting out information online. Just like a business, time is money, and the more time wasted, the less the organization will bring in for its cause. Reports have shown that nearly 20% of the time of an employee or organization member is spent managing, filing and fetching paper documents, which equals a huge amount of time wasted and money that can be raised. With an advanced MFP, efficiency is increased because they are based on a paperless filing system and an easy to use interface. It is simple to digitally file documents and quickly retrieve them, making the office energy flow better.
Cut Energy Costs
When you use an MFP for nonprofit, you will be dramatically cutting energy costs within the organization. Each stand alone device needs tons of electricity to keep it running and cooled down. With an MFP, you will only be supplying energy for that one device, which is much cheaper. You will also be helping the environment by consuming less energy and reducing amount of waste that is produced.
Whether you believe in Feng Shui or not, there is something to be said about working in a space that is clutter free. When members of the nonprofit organization have more room to move around, it increases efficiency and the overall positive mood in the office. It also gives individuals more space on their desk that may have been occupied by scanners or printers, allowing for more work to get done and more money to be raised.
If you have any questions regarding multifunction products or other ways you can streamline office equipment, contact us today!